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Project timeline

When planning the timeframe THINK about the critical dates that you need to plan around?

These will include:

  • when the main playing season or busy period is for the club or facility (it’s harder to contact people in the off-season)
  • when a key event might be occurring (anniversary, centennial, reunion)
  • when a major funding or sponsorship deadline might be
  • the AGM or annual report publication date.

Be patient and plan for it to take time. Volunteer availability will impact on your timetable.

Here’s a rough timeline to consider when making your own plans.

    • Phase 1: Establishing Commitment

    • Tasks

      • Explore interest and commitment
    • Timeline

      • Month 1
    • Phase 2: Planning

    • Tasks

      • Identify information needs
      • Design and sign off process
      • Prepare stakeholder plan
    • Timeline

      • Month 2
    • Phase 3: Getting Engagement

    • Tasks

      • Recruit people to participate
    • Timeline

      • Month 2
    • Phase 4: Collecting Information

    • Tasks

      • Schedule and conduct interviews
      • Facilitate focus groups
      • Collect photos
    • Timeline

      • Month 3
    • Phase 5: Analysis

    • Tasks

      • Get interviews transcribed
      • Conduct analysis
    • Timeline

      • Month 4
    • Phase 6: Themes and Checkback

    • Tasks

      • Identify themes
      • Document
      • Checkback with key stakeholders
    • Timeline

      • Month 4
    • Phase 7: Reporting

    • Tasks

      • Draft report, photostory or other written documents
      • Review and prepare final draft
      • Sign off
      • Get permission to produce photos
    • Timeline

      • Month 5
    • Phase 8: Sharing the Information

    • Tasks

      • Produce and present final case study
    • Timeline

      • Month 5