When planning the timeframe THINK about the critical dates that you need to plan around?
These will include:
- when the main playing season or busy period is for the club or facility (it’s harder to contact people in the off-season)
- when a key event might be occurring (anniversary, centennial, reunion)
- when a major funding or sponsorship deadline might be
- the AGM or annual report publication date.
Be patient and plan for it to take time. Volunteer availability will impact on your timetable.
Here’s a rough timeline to consider when making your own plans.
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Phase 1: Establishing Commitment
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Tasks
- Explore interest and commitment
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Timeline
- Month 1
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Phase 2: Planning
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Tasks
- Identify information needs
- Design and sign off process
- Prepare stakeholder plan
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Timeline
- Month 2
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Phase 3: Getting Engagement
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Tasks
- Recruit people to participate
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Timeline
- Month 2
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Phase 4: Collecting Information
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Tasks
- Schedule and conduct interviews
- Facilitate focus groups
- Collect photos
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Timeline
- Month 3
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Phase 5: Analysis
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Tasks
- Get interviews transcribed
- Conduct analysis
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Timeline
- Month 4
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Phase 6: Themes and Checkback
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Tasks
- Identify themes
- Document
- Checkback with key stakeholders
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Timeline
- Month 4
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Phase 7: Reporting
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Tasks
- Draft report, photostory or other written documents
- Review and prepare final draft
- Sign off
- Get permission to produce photos
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Timeline
- Month 5
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Phase 8: Sharing the Information
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Tasks
- Produce and present final case study
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Timeline
- Month 5
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